Board of Trustees River Forest Public Library Regular Board Meeting Minutes January 20th, 2009 7:30pm Call to Order & Roll Call President Margaret Horstman called the regular meeting to order at 7:30pm. The roll was taken. Present were Trustees Joan O’Connor, Elizabeth Fischer, Mark Coe, Joan Cusak, Harley Beck, and Genie Halloran. Also present were Director Sophia Anastos, staff members Rebecca Thornton and Samantha Cresswell, Architects Lonn Frye and Tony Rosales, and Ann Grimes from the League of Women Voters. Audience to Visitors, Trustee and Staff Comments The staff thanked Trustee Mark Coe and his wife for hosting the Holiday Party. A thank you note received from staff member Ellen Cutter for the same event was read aloud by President Horstman. An email thank you note for hosting the Brownies “Sleepunder” giving thanks to the library, and to staff member Ellen Cutter, was read by Trustee Beck. Consent Agenda After the discussion, Trustee Cusak moved to approve the Warrant and Benefit List for the period of December 10, 2008 through January 9, 2009 including checks numbered from 8370-8351 for a total of $95,409.27 and the Minutes from the December 16th meeting. Trustee Beck seconds the motion and it passes unanimously. Communications A. Announcements- None B. Patron Suggestions Director’s Report Statistical Report- Trustee Coe questions that the library has added less books than it has purged. Director Anastos replies that our Head of Adult Services, Blaise Dierks, is working to keep up with ordering while purging is taking place. Purging is being done only to titles in the collection that have not been circulating. The purging taking place is long over due. Chiller/Air Handler Update- There is a possibility of combining the unit into one piece. It would be cheaper in the long run, but there would be an initial up front cost to study the possibility of doing it. The estimated completion date would be Spring. A subcommittee to discuss the matter further was formed to include Trustees Mark Coe, Margaret Horstman, and Genie Halloran. References for the company bidding the project (HVAC Consultants inc.) were requested. There was a discussion over best practice for placement and timing for the project. Director Anastos thanks Trustee Halloran and Coe for attending the meeting with community stakeholders on January 8th. A discussion on moving forward, policy decisions, and positive impressions occurred. Old Business (none) New Business A. Space Needs Study -Presented by Lonn Frye and Tony Rosales. -The Board requested a summary of what we currently have and what we need or is projected for the project as a reference point, along with a list of assumptions the architects made when assessing the space needs. -The board and staff have the full presentation and will take time to digest the findings. After which, a meeting will be planned for further discussion. B. Resolution to create a Reserve Fund for the library -Trustee Coe moves that we create a Reserve Fund for the library, Trustee Halloran seconds the motion. It passes unanimously. C. Budget 2009-2010 -Discussed in a preliminary way. To be revisited at the next meeting. Adjournment At 10:20pm Trustee Coe moves to adjourn the meeting, Trustee Cusak seconds the motion. The motion passes unanimously.