Board of Trustees
River Forest Public Library
Regular Board Meeting Minutes
May 19th, 2009
7:30pm


Call to Order & Roll Call
President Margaret Horstman called the regular meeting to order at 7:45pm. The roll was taken.  Present were Trustees Joan O’Connor, Alice Calabrese, Harley Beck, Mark Coe, and Joan Cusack. Trustee Halloran was excused. Also present were Director Sophia Anastos and staff member Rebecca Thornton.

Audience to Visitors, Trustee and Staff Comments
-Comments were made that the new display bookshelves on the second floor look very nice and do not interrupt traffic flow. 

Consent Agenda 
Trustee Coe moved to approve the Warrant and Benefit List for the period of April10, 2009 through May 9, 2009 including checks numbered from 8651-8766 for a total of $83,298.12, with amends to the Minutes from the April 21st meeting. Trustee Cusack seconds the motion and it passes unanimously. 

Communications
	A. Announcements
	B. Patron Suggestions
-Discussion occurred as to whether or not the answers to some patron suggestions are too vague and if we keep in contact to follow-up on patrons with specific suggestions or questions. 

Director’s Report
SENSE Report- 
Copier/Printer: 
-A discussion occurred over the current process of replacing our old copiers and printers with a new plan.

IT Staff Member: 
-Lee Rivadeneira is the new IT consultant and will be working for the library a select number of hours per week. 
-The first major project is migrating from the current staff mailstreet account to an email account with Gmail. 
 
In-Service Day: 
-Went very well! Staff cross trained in the various departments of the library. 


IMRF/Health Insurance:
-A small increase is expected. 
-The village has downgraded their HMO. There has been some discomfort among the staff about the new plan. 

Friends of the Library: 
-Friends of the Library donated $3,000 to the Summer Reading Program. 
-They have also committed to at least $2,000 in the coming years. 

Caxton Club: 
-Head of Young Adult Services Margaret Oellrich will be on the Board of the Caxton Club. 

Old Business 
-None

New Business
Chiller/HVAC: 
-Final decision tabled until next meeting when all of the information has arrived. 
-Members of the Board and Director Anastos are invited to travel to an address that has the unit the library is considering installed to assess the noise level. 
-Moving of the unit to the outside would free up much-needed space for the Children’s Room to use. 

Strategic Plan: 
-Trustee Coe moves to approve the Strategic Planning Proposal provided by Gretel Stock-Kupperman of the Metropolitan Library System. Trustee Cusack seconds the motion and it passes unanimously. Trustee Calabrese abstained. 

Election of Officers: 
-Trustee Coe moves to nominate the same officers for the same roles they currently hold. Trustee Calabrese seconds and the motion passes unanimously. 
-Trustee Horstman and Trustee Calabrese will form a subcommittee to review the process for reviewing the Library Director. 
-A discussion occurred about the possibility and practicality of lessening the Board term from the current 6 years. 

Adjournment
At 9:05 PM, President Horstman motions for the meeting to be adjourned, Trustee Beck seconded. The motion passed unanimously.