Board of Trustees
River Forest Public Library
Regular Board Meeting Minutes
June 16th, 2009
7:30pm


Call to Order & Roll Call
Vice President Joan O’Connor called the regular meeting to order at 7:30pm. The roll was taken.  Present were Trustees Alice Calabrese, Genie Halloran, Mark Coe, and Joan Cusack. Trustee Beck was excused. Also present were Director Sophia Anastos and staff member Rebecca Thornton. President Horstman arrived at the meeting at 8:20pm. 

Audience to Visitors, Trustee and Staff Comments

Consent Agenda 
Trustee Coe moved to approve the Warrant and Benefit List, subject to the proper categorization of two checks (8763 and 8767), for the period of May 10, 2009 through June 9, 2009 including checks numbered from 8724-8833 for a total of $70,380.55, with the Minutes as amended from the May 19th meeting. Trustee Cusack seconds the motion and a roll call vote is taken.  
      Ayes: Trustees Calabrese, Cusack, Halloran, O’Connor, and Coe
      Nays: None
      Absent: Trustees Beck and Horstman

Communications
	A. Announcements
	B. Patron Suggestions

Director’s Report
SENSE Report- 
Front Door: 
-Director Anastos proposed to replace the mechanics of the current automatic front door. The addition of an air curtain for temperature regulation was also proposed. Trustee Cusack moves to accept the information on improving the front door. Trustee Calabrese seconds the motion. A roll call vote is taken. 
      Ayes: Trustees Calabrese, Cusack, Halloran, O’Connor, and Coe
      Nays: None
      Absent: Trustees Beck and Horstman

Miscellaneous Building Issues:
-Pest issues have been addressed. 
-Spackling and painting of the library walls has been occurring on Sundays. 

Capital Replacement Schedule:
-Director Anastos will be preparing a document outlining the building needs and the replacement schedule for mechanics and features over the coming year. 

Summer Reading: 
-There were record numbers for Summer Reading this year. 500 people attending the opening kickoff, and as of the Board Meeting 265 children and 119 teens were signed up. 

ALA July 9th-15th:
-Free passes from DEMCO are available online for the vending exhibit. Trustees are encouraged to attend. 

Memorial Day Parade:
-8 staff members marched in the Parade and reported it was a lot of fun. 

RFPL Brand and Marketing:
-A proposal is forthcoming from a local graphic artist.    

Per Capita Grant: Policy Reviews: 
-All library policies must be reviewed for the next Per Capita Grant. Discussion of whether or not to form a subcommittee for this process occurred. 

From “ASK” to “CONNECT”:
-It has been an excellent year for the program. Further growth is anticipated during the upcoming school year. 

Old Business 
-None

New Business
Chiller/HVAC: 
-The Subcommittee recommends repairing the chiller upstairs to extend its life by 5 years, and repairing the flashings on the flat roof. Trustee Halloran moves to follow the Subcommittee’s recommendation. Trustee Calabrese seconds the motion. A roll call vote is taken. 
      Ayes: Trustees Calabrese, Cusack, Halloran, O’Connor, Coe, and Horstman
      Nays: None
      Absent: Trustee Beck

Copiers/Printers:
-A proposal for new copiers is presented by Director Anastos. Trustee Cusack moves the Director Anastos may make arrangements to purchase the new copiers. Trustee Coe seconds the motion. A roll call vote is taken. 
      Ayes: Trustees Calabrese, Cusack, Halloran, O’Connor, Coe, and Horstman
      Nays: None
      Absent: Trustee Beck

Adjournment
At 8:45 PM, Trustee Coe motions for the meeting to be adjourned, Trustee Halloran seconded. All are in favor and the meeting is adjourned.