Board of Trustees
River Forest Public Library
Regular Board Meeting Minutes
January 19th, 2010
7:30pm


Call to Order & Roll Call
President Margaret Horstman called the regular meeting to order at 7:35pm. The roll was taken.  Present were Trustees Alice Calabrese, Genie Halloran, Mark Coe, Harley Beck, Joan O’Connor, and Joan Cusack. Also present were Director Sophia Anastos, and staff member Rebecca Thornton. 

Audience to Visitors, Trustee and Staff Comments
None

Consent Agenda 
Trustee Calabrese moved to approve the Warrant and Benefit List for the period of November 1, 2009 through December 31, 2009 including checks numbered from 9343-9482 for a total of $172,853.09, with the Minutes from the December 9th meeting. Trustee Beck seconded the motion and a roll call vote was taken.  
      Ayes: Trustees Calabrese, Horstman, Beck, Cusack, Coe, Halloran, and O’Connor
      Nays: None

Communications
A. Announcements 
-Director Anastos read two invitations that were extended to the Board. 
      B. Patron Suggestions
      

Director’s Report
SENSE Report- 
Roof: 
      -A new shingle roof is going to be installed after the job has been bid out.
	-Discussion has been occurring with the original skylight installers to address 
      ongoing issues and ensure longevity. 
Surveillance Cameras: 
-District 90 is considering installing cameras that can see the front of the library, so the Library may not need to install their own. 
Fiber Optic Line: 
	-Director Anastos discovered the Library is entitled to a free Comcast line. 
      -Investigation is occurring regarding getting a fiber optic line. 
In-Service Day:
	-Staff will be finding out more detail about the wide variety of Databases we offer 
      in order to better serve the patrons. 
Project Management Training: 
	-Director Anastos has been taking a course and is recommending it to certain staff 
      members to aide in the implementation of the Strategic Plan. 
LSTA ADA Grant:
	-A Grant was submitted to allow the Library to replace some of the existing 
      furniture with ADA compliant tables and computer workstations to make the 
Library more accessible. 
Rotary Board: 
	-Director Anastos reports she was asked to join the Rotary Board and has 
      accepted the invitation. 
Levy/Budget Cycle: 
	-Director Anastos proposed a new schedule for preparing the annual budget: 
      Prepared in March, presented in April, passed in May. Currently it is prepared and 
passed before January while the Fiscal Year ends in May. 
Staff Payroll: 
	-To be more cost effective and offer more accessibility and options, payroll is 
      moving from Ceridian to Paylocity. 

Old Business

New Business
Board Meeting Dates 2010: 
	-A list of the Board Meeting Dates for 2010 was distributed. No changes were 
      made to the proposed dates. 
Trustee By-Laws Amended 2009: 
	-The goal was to clean up the By-Laws and make them a bit clearer. A discussion 
      of the language used occurred. 
Trustee Outreach: 
	-A list was provided of community organizations it would be beneficial to have a 
      relationship with. Director Anastos requested each Trustee choose an organization 
      to make contact with. 
      -Strategy for making connections was discussed. 
Announcements: 
	-Trustee Calabrese read a memo concerning FOIA that was brought to her 
      attention. 
      -President Horstman addressed the issue of forming more committees in the 
upcoming year to handle specific tasks. The first committee she requests to form is one for the facility. Trustees Calabrese and Cusack volunteer to be on the committee. 

Executive Session-
President Horstman requested a motion to adjourn the regular meeting and move into an executive session at 8:55pm. Trustee Coe made said motion, Trustee Halloran seconded the motion. 




Adjournment
At 9:10 PM, President Horstman requested a motion for the meeting to be adjourned. Trustee Cusak moved so, and Trustee Halloran seconded. The motion passed unanimously.


Respectfully submitted,
Harley Beck
Secretary