Board of Trustees
River Forest Public Library
Regular Board Meeting Minutes
July 20th, 2010
7:30pm

Call to Order & Roll Call
President Joan O’Connor calls the regular meeting to order at 7:30pm. The roll was taken.  Present were Trustees Genie Halloran, Margaret Horstman, Joan Cusack, Alice Calabrese, Harley Beck, and Mark Coe.  Also present were Director Sophia Anastos and staff member Rebecca Thornton.

Audience to Visitors, Trustee and Staff Comments
President O’Connor remarks that she volunteered at the Friends of the Library Book Sale and was very impressed with the organization. 
Trustee Coe comments on the Youth Interventionist Program and how decisions regarding it might be handled in the future. 

Consent Agenda 
President O’Connor asked for a motion to approve the consent agenda. Trustee Coe moved to approve the Minutes from the May 18th meeting with amendments. The Warrant and Benefit list will be withheld due to the absence of employee salaries on the list. Trustee Beck seconds the motion and a roll call vote is taken.  
      Ayes: Trustees Horstman, Halloran, Calabrese, Cusack, Beck, Coe, and O’Connor
      Nays: None
      
Communications
A. Announcements 
B. Patron Suggestions

Director’s Report/Strategic Initiatives
-A discussion occurred about Oak Park Public Library joining SWAN and the possible future state of the Metropolitan Library System. 
-The date for the Children’s Room Remodel Celebration has been set for Sunday, September 19th, from 2-4pm. The Board has a discussion about the possibility of getting Village members to present storytimes. 
-A brief discussion occurred about the changing of the DVD policy to two free DVDs for everyone on Wednesdays starting in the fall. The current policy is two free DVDs for anyone over the age of 65 on Wednesdays. 

Committee Reports
a. Facility
i. Fiber to the Library
Trustee Coe moves that we authorize a project to connect fiber to the library for a sum not to exceed $25,000. Trustee Beck seconds the motion and a roll call vote is taken.  
      Ayes: Trustees Horstman, Halloran, Calabrese, Cusack, Beck, Coe, and O’Connor
      Nays: None
      ii.     PC Upgrades 
Trustee Coe moves that we authorize a project to upgrade 36 PC units in the library for a sum not to exceed $25,000. Trustee Beck seconds the motion and a roll call vote is taken.  
      Ayes: Trustees Horstman, Halloran, Calabrese, Cusack, Beck, Coe, and O’Connor
      Nays: None
      
b. Policy 
i. Patron Conduct Policy and Procedures
Trustee Coe moves to approve the policy and procedures for Patron Conduct as amended. Trustee Beck seconds the motion and a roll call vote is taken.  
      Ayes: Trustees Horstman, Halloran, Calabrese, Cusack, Beck, Coe, and O’Connor
      Nays: None
ii. Child Safety Policy and Procedures 
Trustee Calabrese moves to approve the policy and procedures for Child Safety. Trustee Halloran seconds the motion and a roll call vote is taken.  
      Ayes: Trustees Horstman, Halloran, Calabrese, Cusack, Beck, Coe, and O’Connor
      Nays: None

New Business
a. SWAN Intergovernmental Agreement
Trustee Coe requests to review the current and new agreement before voting to approve and dissolve. The Board agrees. The contract will be voted on at the August 17th Board Meeting. 
b. ICMA RC: 457 Retirement Plan
After a discussion the Board requests to review the document before they vote and President O’Connor signs it. The document will be voted on at the August 17th Board Meeting.
 
Adjournment
At 9:35pm, President O’Connor requests a motion for adjournment. Trustee Cusack moves the meeting be adjourned. Trustee Coe seconds the motion. The motion passed unanimously.



Respectfully Submitted,

Harley K. Beck
Secretary