Board of Trustees
River Forest Public Library
Regular Board Meeting Minutes
September 21st, 2010
7:30pm


Call to Order & Roll Call
President Joan O’Connor called the regular meeting to order at 7:30pm. The roll was taken.  Present were Trustees Harley Beck, Joan Cusack, Genie Halloran, and Alice Calabrese. Trustees Mark Coe and Margaret Horstman were excused.  Also present were Director Sophia Anastos, Head of Circulation Samantha Cresswell, and staff -member Rebecca Thornton.

Audience to Visitors, Trustee and Staff Comments
-The Trustees hosted a short celebration for Samantha Cresswell, who will begin her position at Elmhurst Library the following week. Sam gave a speech thanking the Trustees and the Library. 

Consent Agenda 
President O’Connor asks for a motion to approve the consent agenda. Trustee Halloran moves to approve the Warrant and Benefit List for the period of August 1, 2010 through August 31, 2010 including checks numbered from 100070-10096, and 10098-10112 for a total of $67,718.45 with the Minutes from the September 21st meeting. Trustee Cusack seconds the motion and a roll call vote is taken.  
      Ayes: Trustees O’Connor, Beck, Cusack, Halloran, and Calabrese 
      Nays: None
      Absent: Trustees Horstman and Coe 
      
Communications
a. Announcements 
-Trustee Coe has received the Trustee of the Year award from the Metropolitan Library System. The awards reception will be at Oak Park Public Library at 9:30am on Oct. 22nd. 
-Trustee Elections are coming up. There are three potential positions that will be opening up and the filing date begins Oct. 26th. There was a brief discussion about changing the number of years in a Trustee’s term. An announcement seeking new Trustees will be published in the local paper and advertised in the library building. 
      b.  Patron Suggestions
      
Director’s Report/Strategic Initiatives
-Director Anastos covers the Next Steps/Next Projects for the facility. 
-The Audiovisual upgrade to the Meeting Room has been completed. Next new curtains need to be installed to maximize the quality of the new projector. 
-New computers have been delivered and IT Consultant Lee Rivandeneira will be installing them over the coming months. 
-Engberg Anderson expected to be done with the Capital Reserves Study in mid-October. 
-Margaret Oellrich and Sue Quinn will be doing outreach with the schools in order to better match our collection to their curriculum. 

 Committee Reports
a. Facility
-See Director’s Report. 
b.  Policy 
-Did not meet in September. Meeting scheduled for October 1st. 

Old Business
a. SWAN Resolution
-Trustee Beck moves the Board signs the Resolution as passed during the August 17th Meeting. Trustee Cusack seconds this motion. All ayes except for Trustee Calabrese, who abstains. 
       b.  eTotty Proposal 
-Trustee Beck presents the proposal she and Director Anastos worked on with eTotty. She then proposes to accept the eTotty budget response #2 with a budget not to exceed $12,000, which will be paid from the Strategic Initiatives budget line item. Trustee Calabrese seconds the motion and a roll call vote is taken. 
      Ayes: Trustees O’Connor, Beck, Cusack, Halloran, and Calabrese 
      Nays: None
      Absent: Trustees Horstman and Coe 
c.  ICMA RC: 457 Retirement Plan 
-Review of attorney analysis of the ICMA RC Plan. The Board  requests a more detailed plan from ICMA to move forward. 

New Business
-None

Executive Session
At 8:40pm, President O’Connor requests a motion to move into Executive Session. Trustee Beck moves the meeting go into an Executive Session. Trustee Cusack seconds the motion. The motion passes unanimously.

Adjournment
At 8:55 PM, President O’Connor requested a motion for adjournment. Trustee Cusack moved the meeting be adjourned. Trustee Halloran  seconded the motion. The motion passed unanimously.



Respectfully Submitted,



Harley Beck
Secretary