Board of Trustees
River Forest Public Library
Regular Board Meeting Minutes
October 19th, 2010
7:30pm

Call to Order & Roll Call
President Joan O’Connor called the regular meeting to order at 7:27pm. The roll was taken.  Present were Trustees Harley Beck, Joan Cusack, Genie Halloran, Alice Calabrese, Mark Coe, and Margaret Horstman.  Also present were Director Sophia Anastos, Head of Circulation Ted Bodewes, and staff -member Rebecca Thornton.

Audience to Visitors, Trustee and Staff Comments
-Welcome to Ted Bodewes as the new Head of Circulation. 
-Farewell to Rebecca Thornton, Administrative Assistant, who is leaving for a full-time position at the Adler Planetarium. 

Consent Agenda 
President O’Connor asks for a motion to approve the consent agenda. Trustee Cusack moves to approve the Warrant and Benefit List for the period of September 1, 2010 through September 30, 2010 including checks numbered 624, 625, 627 andfrom 10113-10194 for a total of $81,565.72 with the Minutes from the September 21st meeting. Trustee Beck seconds the motion and a roll call vote is taken.  
      Ayes: Trustees O’Connor, Beck, Cusack, Halloran, Calabrese, Horstman, and Coe
      Nays: None
      Absent: None
      
Communications
a. Announcements 
b. Patron Suggestions

Committee Reports
a. Facility
-The Park District Foundation has approached the library about landscaping the front of the building. The conversation has changed a few times but the direction of the project will be driven by the Trustees so that the partnership can be fruitful for all involved.  
-The Capital Reserves Project is complete and Joe Huberty of Engberg Anderson was present to review the report. The exterior has the most pressing immediate need to be addressed. 
b.  Policy 
-The Policy Committee recommended the Board approve the revised Library Exhibits/Foyer Display policy as amended after a brief discussion. Trustee Coe so moves, and Trustee Halloran seconds the motion. The motion passes unanimously. 

Director’s Report/Strategic Initiatives
-The Adult Staff office space is a priority with a focus on making it into a usable, comfortable space. Discussions are underway. 
-Leaders of the Village have adopted a plan to meet for casual monthly discussions to build relationships and open up communication. The first meeting was a success. 
-The library has applied for the FY2011 Per Capita Grant.  If approved, it will most likely be received in 2012. 

Old Business
-None

New Business
-Trustee Coe extended an invitation encouraging the Trustees to join the Service Club. 

Executive Session
At 9:02pm, President O’Connor requests a motion to move into Executive Session. Trustee Cusack moves the meeting go into an Executive Session. Trustee Coe seconds the motion. The motion passes unanimously.

Adjournment 
At 9:23 pm Trustee Coe moves to adjourn the meeting, Trustee Cusak seconds the motion. The motion passes unanimously. 


Respectfully Submitted,

Harley Beck
Secretarty