Board of Trustees
River Forest Public Library
Regular Board Meeting Minutes
December 7th, 2010
7:30pm

Call to Order & Roll Call
President Joan O’Connor called the regular meeting to order at 7:31pm. The roll was taken.  Present were Trustees Harley Beck, Genie Halloran, Alice Calabrese, Mark Coe, and Margaret Horstman.  Trustee Joan Cusack was excused.  Also present were Director Sophia Anastos, and staff -member Joanna Bertucci.

Audience to Visitors, Trustee and Staff Comments
-President O’Connor shared a letter from St. Luke’s Family School Association thanking staff member Ellen Cutter for planning and facilitating their Family Reading Mystery night. Visitors also present Claudette Sobel and Mary T. Small.

Consent Agenda 
President O’Connor asks for a motion to approve the consent agenda. Trustee Halloran moves to approve the Warrant and Benefit List for the period of October 1, 2010 through October 31, 2010 including checks numbered 626, 628, 629, 630, 631 andfrom 10195-10251for a total of $68, 151.47  with the Minutes from the October 19th meeting. Trustee Beck seconds the motion and a roll call vote is taken.  
      Ayes: Trustees O’Connor, Beck, Halloran, Calabrese, Horstman, and Coe
      Nays: None
      Absent: Trustee Cusack
      
Communications
a. Announcements 
b. Patron Suggestions

Committee Reports
a. Facility
-Trustee Calabrese recommends further exploration of improvements to the building exterior in the coming months and expressed continued confidence in Joe Huberty and Engberg Anderson
-The facility committee recommended the Board approve funds not to exceed $30,000.00 for improvements to Adult Work Spaces allowing staff to bid for proposals.  Trustee Coe so moves, Trustee Halloran seconds the motion and a roll call vote is taken.
      Ayes: Trustees O’Connor, Beck, Halloran, Calabrese, Horstman, and Coe
      Nays: None
      Absent: Trustee Cusack
-The facility committee recommended the Board approve funds not to exceed $25,000.00 for furnishings and equipment in the Meeting Room allowing staff to bid for proposals.  Trustee Coe so moves, Trustee Horstman seconds the motion and a roll call vote is taken. 
      	Ayes: Trustees O’Connor, Beck, Halloran, Calabrese, Horstman, and Coe
      Nays: None
      Absent: Trustee Cusack
- President O’Connor announces the formation of a sub-committee of the Facility Committee to explore landscaping for the library.  Trustee Horstman will chair the committee and Trustees Beck and Halloran will serve on the committee. 

Director’s Report/Strategic Initiatives
-The Director identifies improvements suggested by staff that can be made to the library in the short-term to improve functionality of existing spaces.  
- With regards to marketing, etotty will have deliverables in mid-December.  The Bookplate will be sent out this month and a new format will be implemented for future issues. 
- Two Village TIFs have ended resulting in additional funding for the library.  The Library has received a onetime TIF surplus disbursement of $58,748.00 from the first TIF.  The second TIF bring new property to our Levy andour share will result in an additional $40,000.00-$50,000.00  plus CPI,  in revenues to the library in the future.

Old Business
-None

New Business
-Amend the 2010-2011 Budget.
 Trustee Coe moves to approve the amended budget, Trustee Calabrese seconds the motion and a roll call vote is taken.
      	Ayes: Trustees O’Connor, Beck, Halloran, Calabrese, Horstman, and Coe
      Nays: None
      Absent: Trustee Cusack
A resolution amending the budget was also signed.
-Approve the 2010 Levy.  
Trustee Beck moves to approve the 2010 Levy, Trustee Coe second the motion and a roll call vote is taken.
      	Ayes: Trustees O’Connor, Beck, Halloran, Calabrese, Horstman, and Coe
      Nays: None
      Absent:Trustee Cusack
-Approve the vendor ICMA-RC to allow staff to contribute to a 457 Deferred Compensation Plan and addition of language to Personnel Policy.
President O’Connor asks for a motion to approve the vendor ICMA-RC and addition of language to Personnel Policy, Trustee Calabrese moves to approve, Trustee Beck second the motion.  The motion passes unanimously. 

Executive Session
At8:40 pm, President O’Connor requests a motion to move into Executive Session to discuss personnel. Trustee Coe seconds the motion.  All are in favor and the motion passes unanimously. 




Adjournment 
At 9:33 pm, Trustee Coe moves to adjourn meeting, Trustee Halloran seconds the motion.  All are in favor and the motion passes unanimously. 

Respectfully Submitted,

Harley Beck
Secretary