Board of Trustees
River Forest Public Library
Regular Board Meeting Minutes
January 18, 2011
7:30pm

Call to Order & Roll Call
President Joan O’Connor called the regular meeting to order at 7:30 pm. The roll was taken.  Present were Trustees Harley Beck, Joan Cusack, Genie Halloran, and Margaret Horstman.  Trustees Alice Calabrese and Mark Coe were excused.  Also present were Director Sophia Anastos, and staff -member Joanna Bertucci.

Audience to Visitors, Trustee and Staff Comments

Consent Agenda 
President O’Connor asks for a motion to approve the consent agenda. Trustee Cusack moves to approve the Warrant and Benefit List for the period of November 1, 2010 through November 30, 2010 including checks numbered 634-637 and 10252-10328 for a total of $71, 510.90  and the Warrant and Benefit List for the period of December 1, 2010 – December 31, 2010 including checks numbered 638-646 and 10329-10401 for a total of $90, 868.51 with the Minutes from the December 7th meeting. Trustee Horstman seconds the motion and a roll call vote is taken.  
      Ayes: Trustees O’Connor, Beck, Halloran, Horstman, and Cusack. 
      Nays: None
      Absent: Trustees Calabrese and Coe
      
Communications
a. Board Calendar 2011
- President O’Connor distributed the 2011 Board calendar 
b. COG Meeting.
- President O’Connor, Trustee Calabrese, and Director Anastos attended the Council of Governments meeting on January 14, 2011.  The next meeting will be hosted at the River Forest Public Library on Friday, May 13, 2011.
- The Library Board has 4 candidates for 3 vacancies in the April election.
c. Patron Suggestions
d. Announcements
- The library received two written compliments recently, one thanking staff member Ellen Cutter for hosting a Girl Scout sleep under event at the library and another thanking staff for adding additional operating hours to allow high school students a place to study for exams.

Director’s Report
a. Strategic Initiations Report
- The Director provided a year in the review, highlighting the completion of our Capital Reserves study, a committee structure implemented by our Board, and staff sharpening their roles and responsibilities.   The New Year will create process to review fund balances with our CPA and develop and implement a plan for improvements to public and staff spaces.  Additionally, staff will be creating and implementing a new emergency and disaster plan and continuing to work on marketing the library with eTotty.
b. Statistical Report
- Staff Member Ted Bodewes will be taking our statistics in a new direction and provide tools for using our data in the most valuable way.

Committee Reports
-Policy
- No report
-Facility
- Landscaping Subcommittee:
- No report
- Next steps on Capital Reserve Study: Envelope Evaluation and Document Preparation
- Trustee Cusack was very complimentary of Joe Huberty and Engberg Anderson and recommends that the board approve funds to begin the Building Envelope Evaluations and Existing Document Review.  Board members discussed the next steps to be taken with the Capital Reserves Study and decided to take more time to evaluate the contract and the work that needs to be done to the building.

Old Business
-None

New Business
- Next Steps with Joe Huberty/Engberg Anderson.  
- The board will defer vote to approve $13,395.00 to a later date to allow for further exploration.
- Review of 2010 Executive Minutes
- President O’Connor asks for a motion to publish 2010 Executive Minutes.  Trustee Horstman so moves and Trustee Halloran seconds the motion. The vote passes unanimously. 
- FY 2011 MLS Annual Certification
- Annual Certification is signed by President O’Connor and Trustee Beck.
- 2011 Annual Resolution Authorizing Public Library Non-Resident Cards
- Trustee Cusack makes a motion to approve the 2011 Annual Resolution Authorizing Public Library Non-Resident Cards, Trustee Beck seconds the motion and a roll call vote is taken:
Ayes: Trustees O’Connor, Beck, Halloran, Horstman, and Cusack. 
Nays: None
Absent: Trustees Calabrese and Coe

Adjournment 
At 8:57 pm, Trustee Cusack moves to adjourn meeting, Trustee Beck seconds the motion.  All are in favor and the motion passes unanimously. 

Respectfully Submitted,
Harley Beck
Secretary