Board of Trustees
River Forest Public Library
Regular Board Meeting Minutes
February 15, 2011
7:30pm

Call to Order & Roll Call
President Joan O’Connor called the regular meeting to order at 7:30 pm. The roll was taken.  Present were Trustees Harley Beck, Alice Calabrese, and Genie Halloran.  Trustees Mark Coe, Joan Cusack, and Margaret Horstman were excused.  Also present were Director Sophia Anastos, and staff -members Joanna Bertucci and Margaret Banerji.  Visitors included Greg Lamacki, Michael Fitch, and Ryan Fitch.

Audience to Visitors, Trustee and Staff Comments
- Greg Lamacki spoke to the Board about the continued funding of the Youth Interventionist Program.
- Michael Fitch and Ryan Fitch spoke to the Board about teens at the library.

Consent Agenda 
President O’Connor asks for a motion to approve the consent agenda. Trustee Halloran moves to approve the Warrant and Benefit List for the period of January 1, 2011- January 31, 2011 including checks numbered 647 and 10402-10469 for a total of $96, 627.76 with the Minutes from the January 18th meeting.  Trustee Calabrese seconds the motion and a roll call vote is taken.  
      Ayes: Trustees O’Connor, Beck, Calabrese and Halloran
      Nays: None
      Absent: Trustees Coe, Cusack, and Horstman
      
Communications
a. New staff member
- Director Anastos shared the hiring of a new part-time Adult Reference Librarian, Russ Woods.
b. Patron Suggestions

Director’s Report
a. Strategic Initiations Report
- Further investigation with Engberg Anderson has been successful.
- In January, April Krzeczkowski, CPA visited the library to review financial operations and prepared a report with recommendations for long-term financial planning. 
- The January In-Service was a success.  Staff received training in HeartMath, a program to help individuals maintain stability and decision-making power in stressful situations. 
- eTotty will be presenting their ideas to library staff in March.
b. Statistical Report




Committee Reports
a.Policy
i. Display 
- Library Exhibits Policy and Community Bulletin Board and Pamphlet Policy were modified to assign the Head of Circulation as the contact for the policies
ii. Public Comment
- A Public Comment policy draft was reviewed and new language was added to the policy.

b. Facility
i. Landscaping Subcommittee:
- First meeting was held.  The committee decided on the direction of the project, the goals, and a timeline.  The Director will report back with staff input at the next meeting. 
ii. Next steps on Capital Reserve Study: Envelope Evaluation and Document Preparation
- Trustees reached out to Joe Huberty of Engberg Anderson for further clarification of the Envelope Evaluation and Document Preparation proposal. 

Old Business
-None

New Business
a.Margaret Banerji: Teens @ the Library
-   Staff member Margaret Banerji and patrons Ryan Fitch and Michael Fitch presented the needs of Teen library patrons to the board.
b.Community Bulletin Board and Pamphlet Policy and the Library Exhibits Policy
-  President O’Connor asks for a motion to approve the Community Bulletin Board and Pamphlet Policy and the Library Exhibits Policy. Trustee Halloran moves to approve, Trustee Calabrese seconds.  The motion passes unanimously. 
c. Public Comment Policy
- President O’Connor asks for a motion to approve the Public Comment Policy to include changes from earlier discussion.  Trustee Calabrese moves to approve, Trustee Beck seconds.  The motion passes unanimously.

d.       Joe Huberty/Engberg Anderson/Approve $13,395.00
e. President O’Connor asks for a motion to approve the Envelope Evaluation and Document Preparation.  A roll call vote is taken:
      Ayes: Trustees Beck, Calabrese, Halloran, O’Connor 
      Nays: None
      Absent: Trustees Coe, Cusack, and Horstman
      
      
      
e.  Financial Review: Report by April Krzeczkowski, CPA
- Director Anastos shared a report provided by April Krzeczkowski, CPA and shared those findings and recommendations with the Board. 	

f. Youth Interventionist Program: Funding for the second year of the contract
g. President O’Connor shared a report on the program.  The board will defer vote to approve contract to a later date to allow for further exploration.


Adjournment 
At 8:58 pm, President O’Connor asks for a motion to adjourn the meeting. Trustee Halloran moves to adjourn meeting, Trustee Beck seconds the motion.  All are in favor and the motion passes unanimously. 

Respectfully Submitted,
Harley Beck
Secretary