Board of Trustees
River Forest Public Library
Regular Board Meeting Minutes
		June 21, 2011
7:30pm

Call to Order
President Joan O’Connor called the regular meeting to order at 7:33 pm. The roll was taken.  Present were Trustees Harley Beck, Alice Calabrese-Berry, Genie Halloran, Mary T. Small, Thomas Smedinghoff, and Claudette Zobel.    Also present were staff members Sue Quinn and Joanna Bertucci.  Visitors included Ellen Cutter.

Visitors and Guests
-President O’Connor welcomed library staff member and guest Ellen Cutter.

Minutes of the Regular Meeting: May 17th, 2011
President O’Connor asked for a motion to approve the Regular Board Meeting Minutes from May 17, 2011.  Trustee Halloran moved to approve the Minutes of the May 17th Regular Board Meeting and Trustee Zobel seconded the motion.  The motion passed unanimously.

Warrant List
President O’Connor asked for a motion to approve the Warrant and Benefit List for the period of May 1, 2011- May 31, 2011 included checks numbered 653-654 and 10704-10754 for a total of $70, 507.06.  After some discussion, Trustee Calabrese-Berry moved to approve the Warrant and Benefit List for the period of May 1, 2011- May 31, 2011, Trustee Beck seconded the motion and a roll call vote is taken:
Ayes: Trustees Beck, Calabrese-Berry, Halloran, O’Connor, Small, Smedinghoff, and Zobel      Nays: None

Patron Suggestions
a. Patron Suggestions
- None
b. Other
- President O’Connor informed the Board that Sue Quinn, Head of the Children’s Department, will step in on an interim basis during Sophia’s absence.

Director’s Report
a. Strategic Initiatives Report
- None
b. Statistics Report
- Discussion of statistical report
c. Treasurer’s Report

New Business
- Report from Committees
i. Policy Committee Report/Recommendation
- No report from committee.
- Facility Committee Report/Recommendation
i. At the last meeting on May 17th the board gave the approval for Engberg Anderson to begin the construction documents, base drawing preparation, bidding, visits, and construction administration.  President O’Connor distributed Project Summary that describes the project scope and a timeline for the bidding process.    Trustees discussed the bidding process and the timeline.  President O’Connor will follow-up with Daniel Kabara of Engberg Anderson to discuss the timeline and other specifics of the project. 
ii. President O’Connor then asked for a motion to allow Engberg Anderson to go out to bid.  Trustee Calabrese-Berry moved to allow Engberg Anderson to go out to bid, Trustee Smedinghoff seconded the motion and the motion passed unanimously.
iii. Trustee Calabrese-Berry updated the Board on the Landscaping Project.  Upland Design has been selected as our landscape architecture firm.  Upland Design should have design options for the Board in August or September.
- Other New Business
i. IPLAR
- Trustees will sign the certification form upon completion of the IPLAR.

Old Business
- None

Executive Session
-None

The Board Meeting was stalled temporarily due to an active Tornado Warning. 

Adjournment
At 9:01 pm, President O’Connor asks for a motion to adjourn the meeting. Trustee Small moves to adjourn meeting, Trustee Smedinghoff seconds the motion.  All are in favor and the motion passed unanimously. 

Respectfully Submitted,
Harley Beck
Secretary