Board of Trustees
River Forest Public Library
Facilities Committee Meeting Minutes
Thursday, September 15, 2011
3:00 pm

Present: Trustees Alice Calabrese-Berry and President Joan O’Connor.  Director Sophia Anastos and staff members Sue Quinn and Joanna Bertucci were also present.  

Call to Order: The Facilities Committee Meeting was called to order at 3:25 pm.  

Minutes: Trustee Calabrese-Berry approved the minutes from the July 14th meeting. 

New Business
a. Review of HVAC Proposal from Engberg Anderson
- 2 draft proposals were received from Engberg Anderson.  
- Mechanical Equipment Replacement Study 
o The Mechanical Equipment Replacement Study would study the options for replacing the roof, chiller, and the possibility of re-working the Air Handler system to reclaim some space in the northeast corner of the building

- Roof Replacement Design, Bidding and Construction Phase Services
o The Roof Replacement Design proposal would be a direct replacement of the low slope roof and roof mounted chiller.

- The committee read each proposal and discussed the potential benefits/drawbacks of each, including the amount of space that would be regained by relocating the Air Handler Unit.


- After some discussion, the committee decided that the Mechanical Replacement Study was an unnecessary expense as the cost of a more complex project could not justify the amount of minimal amount space reclaimed in the library.

- At 4:00 pm the committee contacted Mr. Joe Huberty of Engberg Anderson to discuss the Roof Replacement Design proposal and the fees associated with this project.  


- It is estimated that a new chiller would cost about $80,000.00, a new roof between $30,000.00-50,000.00 and consulting fees for the project not to exceed $21,400.00.  

- After ending the conversation with Mr. Huberty the committee decided to move forward and recommend that the Board approve the Roof Replacement Design, Bidding, and Construction Phase Services proposal from Engberg Anderson at the upcoming Board Meeting on September 20, 2011. 


- A final copy of the proposal will be sent from Mr. Huberty on September 16, 2011 and distributed to all Trustees for their review.


Adjournment: The Facilities Committee Meeting adjourned at 4:34 pm.