Board of Trustees
River Forest Public Library
Regular Board Meeting Minutes
October 25, 2011 – 7:30 pm 

Call to Order
President Joan O’Connor called the regular meeting to order at 7:30 pm. The roll was taken.  Present were Trustees Harley Beck, Genie Halloran, Mary T. Small, Alice Calabrese-Berry, Claudette Zobel and Thomas Smedinghoff.    Also present were Acting Director Sue Quinn and staff member Joanna Bertucci. 

Visitors and Guests
There were no visitors or guests present.

Minutes of the Regular Meeting: September 20, 2011
President O’Connor asked for a motion to approve the Regular Board Meeting Minutes from the September 20, 2011 meeting.  Trustee Small moved to approve the Minutes from September 20, 2011, Trustee Smedinghoff seconded the motion and a roll call vote is taken:
  Ayes: Trustees Beck, Halloran, O’Connor, Small and Smedinghoff
Nays: None
Abstain: Trustees Calabrese-Berry and Zobel

Warrant List
President O’Connor asked for a motion to approve the September 1st -September 30th Warrant List.  After some discussion, Trustee Calabrese-Berry moved to approve the Warrant List from September 1st-September 30th including checks numbered 661-662 and 10979-11028 for a total of $99,343.47.  Trustee Zobel seconded the motion and a roll call vote is taken:
Ayes: Trustees Beck, Halloran, O’Connor, Small, Calabrese-Berry, Zobel and Smedinghoff
Nays: None

Communications
a. Patron Suggestions 
b. President O’Connor shared with the Board that the Family Fireside Halloween Party on October 21, 2011 was a wonderful and well-attended event.
c. Trustee Calabrese-Berry shared that Ted Bodewes, Head of Circulation, was named an Emerging Leader by the American Library Association.  Ted will attend the ALA Midwinter Conference in Dallas, Texas and the ALA Annual Conference in Anaheim, California. This is a great opportunity for Ted! 

Director’s Report
a. Statistical Report
b. Strategic Initiatives Report
i. Building
1. Sue Quinn provided updates on the current building envelope repairs project.   
2. Work to the chimneys will take place during the first week of November.
ii. Organization
1. Staff met several times in September to plan programs for January, February, March and April.  
2. Work is being done to update the Collection Development Policy.
3. Staff received training on Google applications and Corel.
4. The Illinois State Archives has granted our Records Disposal Request.  Disposal will begin immediately. 
5. New CD furniture has been installed to meet the needs our growing CD collection.
6. Staff has been training on Kindles and other devices compatible with Media on Demand. 
iii. Marketing
1. New library cards have arrived and patron response has been very positive.
2. Staff is working to create consistent signage throughout the building.
iv. Outreach
1. Library cards have been delivered to District 90 staff.
2. On November 3rd the library will host a Tech Petting Zoo. Dr. Condon of District 90 will be joining us for this event to talk about the district’s iPad initiative. 
3. Sue Quinn and Claudette Zobel attended the Council of Governments Meeting at Village Hall on October 14th. 
4. Sue attended the Public Library Association’s Bootcamp training program.  The experience was very positive and Sue is eager to share what she learned at the program.
c. Treasurer’s Report

New Business
- Report from Committees
i. Policy Committee Report/Recommendation
- Committee did not meet in September. 
ii. Facility Committee Report/Recommendation
1. Approval: Low-Slope Roofing Replacement Bid Contract
a. On October 20th the library received and opened bids for the roof replacement. Bids were opened and sent to Engberg Anderson for evaluation. 
b. The committee met on October 25th to review Engberg Anderson’s recommendation.  Riddiford Roofing was the low bidder at $84,950.00 to complete the roof replacement, painting and masonry work. 
c. After Trustee Calabrese-Berry’s report, the Board discussed the roof replacement project.  
d. After some discussion, Trustee Calabrese-Berry moved to approve the Engberg Anderson Roof Replacement Design, Bidding and Construction Phase Services proposal for $84,950.00. A roll call vote is taken.

Ayes: Trustees Beck, Halloran, O’Connor, Small, Calabrese-Berry, Zobel and Smedinghoff.
      Nays: None
      
iii. Landscaping Subcommittee Report
- Trustee Beck reported that the Landscaping Subcommittee met on October 25th with Michelle Kelly of Upland Design.  Ms. Kelly presented three concepts, which the committee narrowed down to two, which will be revised.  These designs were well-received as the emphasized creativity, sustainability, and native plant materials.  The committee will reconvene in two weeks to review Ms. Kelly’s revisions.

Other New Business
- Amend the 2011-2012 Budget
i. In order to accommodate the building improvements expenses in the 2011-2012 budget, it is recommended that the Building Improvements line be adjusted to $434,516.00.  After some discussion, Trustee Beck moved to approve the Budget Amendment of the Building Improvements line to $434, 516.00.  Trustee Small seconded and a roll call vote is taken.

Ayes: Trustees Beck, Halloran, O’Connor, Small, Calabrese-Berry, Zobel and Smedinghoff.
Nays: None

Executive Session
-None

Adjournment
At 9:08 pm, President O’Connor asks for a motion to adjourn the meeting. Trustee Small moves to adjourn meeting, Trustee Halloran seconds the motion.  All are in favor and the motion passed unanimously. 

Respectfully Submitted,
Harley Beck
Secretary