Board of Trustees
River Forest Public Library
Regular Board Meeting Minutes
December 20, 2011 – 7:30 pm

Call to Order
President Joan O’Connor called the regular meeting to order at 7:32 pm. The roll was taken.  Present were Trustees Harley Beck, Mary T. Small, Alice Calabrese-Berry, Claudette Zobel, and    Thomas Smedinghoff. Trustee Halloran arrived at 8:25pm.  Also present were Director Sophia Anastos staff members Joanna Bertucci and Ted Bodewes. 

Visitors and Guests
President O’Connor acknowledged Margaret Banerji, Head of Teen Services, as a guest. 

Minutes of the Regular Meeting: November 15, 2011
President O’Connor asked for a motion to approve the Regular Board Meeting Minutes from the November 15, 2011 meeting.  Trustee Small moved to approve the Minutes as amended from November 15, 2011, Trustee Calabrese-Berry seconded the motion and a roll call vote is taken:
  Ayes: Trustees Beck, O’Connor, Small, Zobel, and Calabrese-Berry
Nays: None
Abstain: Smedinghoff
Absent: Halloran

Warrant List
President O’Connor asked for a motion to approve the November 1st – November 30th Warrant List.  Trustee Calabrese-Berry moved to approve the Warrant List from November 1st – November 30th including checks numbered 665 and 11091-11157 for a total of $118,836.03.  Trustee Beck seconded the motion and a roll call vote is taken:
Ayes: Trustees Beck, O’Connor, Small, Calabrese-Berry, Smedinghoff, and Zobel 
Nays: None
Absent: Halloran

Included discussion of Fiber Installation Costs. Trustee Smedinghoff and Director Anastos will write letter regarding installation and timeline. Trustee Calabrese-Berry proposed motion to send letter to AT&T, Trustee Small seconded and a vote was taken and the motion was passed unanimously.

Communications
a. Patron Suggestions 
b. President O’Connor announced staff party to be held in Summer 2012

Director’s Report
a. Statistical Report
b. Strategic Initiatives Report
a. Director Anastos provided a review of January through December 2011 and answered questions regarding her report.
b. Director Anastos distributed an overview of finances to Board members.
c. Director Anastos made the following announcements:
i. A Trustee Workshop will be held on February 4th in Oakbrook. All trustees are invited to attend.
ii. Head of Adult Services, Blaise Dierks, welcomed a son on December 20th.
iii. All trustees were reminded to complete their annual Statement of Economic Interest upon receipt.
c. Treasurer’s Report

New Business
- Report from Committees
i. Policy Committee Report/Recommendation
- Family Medical Leave Act
1. Discussion of policy and minor modifications to policy language. Motion to approve made by Trustee Halloran.  Vote was taken and the motion was passed unanimously.
- Amendment to Patron Code of Conduct
1. Discussion of policy and minor modifications to policy language. Motion to approve made by Trustee Halloran.  Vote was taken and the motion was passed unanimously.

ii. Facility Committee Report/Recommendation
- Chiller recommendation
1. Discussion of bid meeting and selection of Oak Brook mechanical as low bidder. Motion to accept bid proposed by Trustee Calabrese-Berry and seconded by Trustee Small. A roll call vote is taken:
Ayes: Trustees Beck, O’Connor, Small, Calabrese-Berry, Smedinghoff, Halloran, and Zobel 
Nays: None
Absent: None

Other New Business
1. Board Meeting Dates 2012
a. Board Meeting s to continue on current schedule, third Tuesday of each month.

Executive Session
-None

Adjournment
At 8:53 pm, President O’Connor asks for a motion to adjourn the meeting. Trustee Zobel moves to adjourn meeting, Trustee Smedinghoff seconds the motion.  All are in favor and the motion passed unanimously. 

Respectfully Submitted,
Harley Beck
Secretary